Position Title: Purchasing Specialist
Department: Procurement
Reports to: Purchasing Manager / Procurement Director
Location: [Insert Location]
Date: [Insert Date]
Position Summary:
The Purchasing Specialist is responsible for managing and executing the procurement activities for goods and services necessary for the organizations operations. This role requires strong communication, negotiation, and analytical skills to ensure cost-effective purchasing, maintaining strong supplier relationships, and compliance with company policies and procedures. The Purchasing Specialist will work closely with other departments to assess needs, evaluate suppliers, and ensure timely delivery of products or services.
Key Responsibilities:
Procurement & Purchasing
Identify the organizations needs for products and services, and create detailed specifications.
Negotiate terms and conditions with suppliers to ensure the best prices, delivery schedules, and quality standards.
Issue purchase orders, ensuring compliance with company policies, and verify accuracy of product descriptions, quantities, prices, and delivery schedules.
Track the status of purchase orders to ensure on-time delivery and manage backorders.
Supplier Management
Develop and maintain relationships with suppliers, vendors, and service providers.
Evaluate supplier performance, including quality, cost, and delivery time, and suggest improvements when necessary.
Perform market research to find potential new suppliers, assess their capabilities, and determine their suitability for the companys needs.
Inventory Control
Monitor inventory levels to ensure that adequate supplies are available for production or daily operations.
Collaborate with the inventory team to manage stock, reduce waste, and avoid shortages or overstocking.
Analyze trends in purchasing data to predict future demand and adjust procurement strategies accordingly.
Cost Management & Reporting
Review purchase requisitions and make recommendations to optimize costs without compromising quality.
Assist in budgeting processes by forecasting procurement expenses and monitoring spending against the budget.
Prepare and present regular reports on purchasing activities, supplier performance, and budget status to management.
Compliance & Documentation
Ensure compliance with all legal and regulatory requirements in the procurement process.
Maintain accurate records of purchase orders, invoices, contracts, and correspondence for auditing purposes.
Participate in audits as required and resolve any discrepancies identified.
Collaboration & Communication
คุณสมบัติผู้สมัคร : Qualification: Bachelor's degree or higher in Psychology, Sociology, or related field. 2-3 years in purchasing, procurement, and buyer in food business is preferable. Has accomplished communication and coordination skills. Has excellent computer skills (e.g. MS Office), especially Excel (Pivot, Vlookup). Has experience in retail business or corporation business will be a special consideration. Good Command in Chinese is preferable
